Digital Signature Certificates (DSC): Online Process and Fees

Updated on February 17, 2025 12:31:43 PM

Digital Signature Certificate is a secure digital key (USB e-Token) that is issued by the certifying authorities to validate and verify the identity of the person or entity holding this certificate. It uses public-key encryptions to create the signatures and contains the signature in digital format.

A digital signature certificate (DSC) contains information about the user’s name, pin code, country, email address, date of issuance of the certificate, and name of the certifying authority.

Digital Signature Certificate

What is DSC(Digital Signature Certificate)?

A Digital Signature Certificate (DSC) is an encrypted electronic signature that represents a person's identity. The DSC is issued to individuals by a certifying agency appointed by the Controller of Certification Agencies (CCA). To file various government forms online, such as GST returns, company annual returns, income tax returns, and other statutory forms, individuals need to obtain a Class 3 DSC. Similarly, companies registering on the MCA portal and filing returns or attaching necessary documents are required to include the relevant persons' DSCs.

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Classes of Digital Signature Certificate

There are three types of Digital Signature certificates issued by the certifying authorities:

classes of DSC
  1. Class 1 DSC
    Class 1 DSC is issued to individual subscribers and is used to confirm that the user’s name and email contact details from the clearly defined subject lie within the database of the certifying authority.
  2. Class 2 DSC
    Class 2 DSC is issued to the director and signatory authorities of the companies for e-filing with the Registrar of Companies (ROC). Class 2 digital signature is mandatory for individuals who have to sign manual documents while filing returns with the ROC. However, w.e.f. 1st Jan 2021, the Controller of Certifying Authority has instructed to discontinue Class 2 DSC. Class 3 DSC will be issued in place of Class 2 DSC.
  3. Class 3 DSC
    Class 3 Digital Signature Certificate is issued to the directors/ authorized signatories of companies, professionals, etc for signing the documents digitally. The vendors who wish to participate in the online tenders also must have a Class 3 DSC.
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Importance and Applications of Digital Signature Certificates (DSC)

A Digital Signature Certificate (DSC) is an electronic form of a physical signature, serving as proof of identity for individuals and organizations in digital communications. It ensures the authenticity, integrity, and non-repudiation of electronic documents and transactions.

Key Applications of Digital Signature Certificates:

  • Company Incorporation: Mandatory for registering Public Limited Companies, Private Limited Companies, and One Person Companies.
  • Director Identification Number (DIN): Required when applying for a DIN
  • Ministry of Corporate Affairs (MCA) Compliance: Obligatory for filing reports, applications, and forms electronically. For businesses with an annual turnover exceeding ₹60 Lakhs, DSC is mandatory for verifying returns.
  • Income Tax Filing: Compulsory for individuals and entities with audited accounts to file returns using a DSC.
  • GST Registration and Return Filing: Essential for business entities (excluding Sole Proprietorships) to register and verify GST returns online.
  • Import Export Code (IEC): Mandatory for obtaining an IEC.
  • Intellectual Property Rights: Required for filing applications related to trademarks, patents, and other IP rights.
  • Employee Provident Fund (EPF): Registered employers can use Class 3 DSC for submitting EPF Transfer Claim forms online.

Who requires a Digital Signature Certificate?

The MCA mandates DSCs for the following individuals:

  • Directors
  • Auditors
  • Company Secretaries
  • CEOs and CFOs
  • Bank Officials
  • Other Authorized Signatories
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Documents required for Digital Signature certificate Online Application

To apply for a Digital Signature Certificate (DSC), you will need to provide certain documents and information. The following documents are typically required:

  1. Aadhar Card: A copy of your Aadhar Card is needed as proof of identity and address. It establishes your identity and verifies your residential address.
  2. PAN Card: A copy of your PAN (Permanent Account Number) Card is required for identity verification purposes. It ensures that the DSC application is associated with your tax-related information.
  3. Passport Size Photo: You must provide a recent passport-sized photograph, which will be affixed to your DSC application form. The photo should be clear and meet the specified requirements.
  4. Email Address: You need to provide a valid email address. This email address will be associated with your DSC and used for communication and delivery of the digital certificate.
  5. Mobile Number: You are required to provide a valid mobile number. This number will be used for verification purposes and receiving any important notifications or OTPs (One-Time Passwords).
Documents Required For Issuance Of DSC
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Documents required for Issuance of DSC(With GST Verification)

Documents for Proprietorship Firm

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Bank statement/ GSTR 3b filing copy not older than 3 months

Documents for Partnership Firm

  • Applicant Pancard/aadharcard which no.is mentioned inorder.
  • Authorized signatory letter.
  • Partnership deed.
  • Authorizing Person Sign id proof.
  • Bank statement/ GSTR 3b filing copy not older then 3 months

Corporate Entities

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter/ Board resolution.
  • Mca Signatory list.
  • Authorizing Person Sign id proof.
  • Bank statement/ GSTR 3b filing copy not older then 3 months

LLP

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter
  • Partnership deed.
  • Authorizing Person Sign id proof.
  • Bank statement/ GSTR 3b filing copy not older then 3 months

Documents for AOP

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter
  • Signatory list.
  • Authorizing Person Sign id proof.
  • Bank statement/ GSTR 3b filing copy not older then 3 months

Documents for NGO/Trust

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter
  • Signatory list.
  • Authorizing Person Sign id proof.
  • Bank statement/ GSTR 3b filing copy not older then 3 months
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Documents required for Issuance of DSC(Without GST Verification)

Documents for Proprietorship Firm

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Organization bank statement
  • Organization registration copy

Documents for Partnership Firm

  • Applicant Pancard/aadharcard which no.is mentioned inorder.
  • Authorized signatory letter.
  • Organization bank statement.
  • Organization registration copy.
  • Organization Pan card
  • Partnership deed

Corporate Entities

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter/ Board resolution
  • Organization bank statement.
  • Certificate of incorporation.
  • Organization Pan card
  • MCA signatory list
  • Authorizing person sign id proof.

LLP

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter/ Board resolution
  • Organization bank statement.
  • Certificate of incorporation.
  • Organization Pan card
  • MCA signatory list
  • Authorizing person sign id proof.

Documents for AOP

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter/ Board resolution
  • Organization bank statement.
  • Organization registration copy.
  • Organization Pan card
  • Signatory member list.
  • Authorizing person sign id proof.

Documents for NGO/Trust

  • Applicant Pan card/aadhar card which no. is mentioned in order.
  • Authorized signatory letter/ Board resolution
  • Organization bank statement.
  • Organization registration copy.
  • Organization Pan card
  • Signatory member list.
  • Authorizing person sign id proof.
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Cost and Time taken for Issuance of DSC

The cost of obtaining a DSC for individuals is Rs. 2,000 only and the charges for obtaining a DSC for organization for authorized signatory is Rs. 4,000 only. It would take around 1-2 days for issuance of Digital Signature Certificate.

Obtaining a DSC Cost
for individuals Rs. 2,000
for organization Rs. 4,000

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Benefits of Private Limited Company Registration

Benefits of DSC
  1. Authentication: DSC helps in authenticating the personal information details of the holder when conducting business digitally.
  2. Reduces Cost and Time: A Digital Signature Certificate holder does not need to be physically present to conduct or authorize a business. Instead of signing the documents physically and scanning them to send via email, the holder can quickly sign the hard copy documents online by using DSC.
  3. Authenticity of Documents: Digitally signed documents give confidence to the receiver so they are assured of the signer’s authenticity. They can proceed and take action based on such documents without getting worried about the documents being forged.
  4. Data Integrity: Documents that are signed digitally cannot be edited after signing, which makes the data safe and secure. The government agencies ask for DSC to validate business transactions.
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Frequently Asked Questions (FAQs)

What is a Digital Signature?

It is a physical signature in an electronic format.

Who can obtain a Digital Signature?

A Digital Signature can be obtained by any person (Indian Citizen and Foreign Nationals) and any type of business entity (Partnership, LLP, Company, Trust and others).

How long does it takes to obtain a Digital Signature?

A Digital signature can be obtained within 1-3 working days from date of submitting the application along with the required Documents.

Is physical verification required before issuing Digital Signatures?

No, physical verification is not required for issuing a Digital Signature.

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