What is a Material Safety Data (MSDS/SDS) certificate for exporters?

Updated on January 31, 2025 10:15:40 AM

A material safety data sheet (MSDS) is a specialized document which provides detailed and comprehensive information on chemical products related to:-

  • Health effects of exposure to the product
  • Measure to protect workers at risk of exposure
  • Hazard evaluation of the product's handling, storage or uses and transportation
  • Emergency procedures

MSDS/SDS certificate is a prerequisite for Exporting chemicals or products made from hazardous substances. However, obtaining an MSDS certificate from a testing laboratory is not mandatory.

The MSDS certificate (Material Safety Data Sheet) is a document that contains thorough information about hazardous chemicals and goods. This material includes risk assessments, emergency procedures, worker security and safety precautions, and product-related health risks.

Entities manufacturing or selling chemicals or other hazardous goods must comply with this directive. Indian exporters require MSDSs when trading with Central Eastern and Western countries.

According to GHS, WHMIS, and OSHA guidelines, the Security information sheet (MSDS) can be generated, printed, or expressed in various ways. The SDS offers information on how to mark and categorize chemicals and hazardous materials and safety precautions to take when working with them.

MSDS Certificate [Sample]

What is MSDS Certificate?

An MSDS certificate is a regulatory document that contains information about the composition and potential dangers of a controlled product manufactured, sold, or exported in or out of the country.

If you run an Indian eCommerce business that exports restricted goods from India to the world, you must have MSDS documentation. To prevent legal consequences, it is suggested that hazardous goods such as flammable liquids, laptops, batteries, and so on be shipped internationally with a Material Safety Data Sheet.

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Why is an MSDS Certificate required for Export?

Material safety data sheet (MSDS) or safety data sheet (SDS) is a document that provides detailed information about chemical and hazardous products. It gives complete instructions on such products' handling, transportation and safety management.

As per the international safety norms, all the exporters and importers must obtain a safety data sheet for their products and label it on the packaging before initiating the export-import process.

List of some products that require an MSDS certification for export?

Exporters of the following products are required to obtain an MSDS certificate for their business.

  • Cosmetics
  • Herbal Products
  • Paints
  • Drugs
  • Degreasers
  • Cleaning Chemicals
  • Pesticides and insecticides
  • Corrosives
  • Toxic chemicals and solvents
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Purpose of obtaining MSDS certificate for Export

Labelling the Safety data sheet on the packaging provides comprehensive details about the material and its safety measurements to ensure safe handling and use of the material. MSDS certificates are prepared on 16 parameters as per the global standard laid down by various international organizations such as EU, OSHA or WHMIS (for export-import in Canada):

Here is a list of the following information provided on the MSDS certificate

  • Identification
  • Hazard(s) identification
  • First-aid measures
  • Composition/Information on ingredients
  • Fire-fighting measures
  • Other information
  • Handling and storage
  • Exposure controls/Personal protection
  • Stability and reactivity
  • Toxicological information
  • Ecological information
  • Physical and chemical properties
  • Disposal considerations
  • Transportation information
  • Regulatory information
  • Accidental release measures
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Documents required for MSDS Certificate

Here is the list of documents required for MSDS certificate:

Company Information

  1. Company Information
  2. Company Letterhead
  3. Email id, Contact Number & Website
  4. Copy of GST

Product Information

  1. Product Name
  2. Percentage wise composition of ingredients
  3. Certificate of Analysis / Test Report
  4. Product Image
documents required for msds
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Fees for Material Safety Data Sheet (MSDS)/SDS certification

The total cost of obtaining an MSDS or SDS certificate for exporters is as follows:

No. of MSDS or SDS certificate : MSDS Fees for exporters
For 1 MSDS certificate INR 4,999 /- only
For 2 MSDS certificate INR 8,999 /- only

Note: The aformentioned Fees is exclusive of GST.

Get Expert Consultation

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How to get MSDS/SDS for importers?

Get your MSDS Certificate Online with Professional Utilities in three simple steps:

Fill a form or give us a call
Call on 9958881762

Provide us all the necessary
Details & Documents

Get your MSDS Certificate within
3 - 5 working days.

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Process for obtaining MSDS Certificate for Exporters

The process of obtaining an MSDS (Material Safety Data Sheet) certificate is essential for exporters dealing with chemicals or hazardous materials. It provides vital safety information about the products to ensure safe handling, storage, and transport. Here's a simple outline of the steps involved in obtaining an MSDS certificate for export.

Step-1: Details and documentation

Applicants must submit all the necessary details and documents about their product to initiate preparation for their MSDS certificate.

Step-2: Submission of fee

The applicant must pay the processing fees after successfully submitting the required documents and information regarding their product.

Step-3: Preparation of MSDS/SDS certificate

The process then involves gathering all relevant information and making it in a predetermined format. The MSDS Sheet will be prepared based on the standard set by the European Union.

Step-4: Issuance of certification

When the safety data sheet (SDS) is completed, I will send it to the appropriate applicant. The applicant needs to sign the MSDS and use it with the material packaging and labelling.

process for obtaining msds certificate
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Validity of MSDS Certificate?

An MSDS certificate is valid for up to 3 years and must be renewed every 3 years.

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Conclusion

Companies that handle chemical substances that pose a risk must have the MSDS certificate (Material Safety Data Sheet). It assures that they comply with international standards for security and provides essential information on how to properly manage, store and organize dangerous substances.

The MSDS certificate must be crucial for exporters as it ensures the safety of their personnel as well as customers by providing comprehensive safety guidelines. The procedure involves the documentation, submission of installments, arranging, agreeing to global guidelines, and finally issuing. One file for an MSDS certificate guarantees security and compliance for administrative purposes within the chemical industry.

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Frequently Asked Questions (FAQs)

How do I get an MSDS certificate for Export?

You can get your MSDS certificate from professional utilities in three simple steps.

  1. Give us a call on 971-671-1090
  2. Provide all necessary details
  3. Get your MSDS/SDS certificate within 3-5 working days
How does it cost to get an MSDS certificate for Export or shipment?

It will cost you Rs. 4,999 for one certificate, and the total cost for more than one certificate will be less.

What is the meaning of MSDS?

MSDS stands for Material Safety Data Sheet, which shows the risks associated with using a chemical and hazardous material.

What are the documents required for an MSDS/SDS certificate?

The following documents are required for MSDS/SDS certification: -

  1. IEC Code
  2. GST Registration Certificate
  3. Ingredients of the Product
  4. Details of Product (with image)
  5. Contact Details of Company (Email ID, Website, Telephone No.)

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