Updated on March 24, 2025 11:05:31 AM
GeM Vendor Assessment is one of the essential process to validate vendor status as an OEM or resellers on GeM Portal. OEM status on GeM portal help the government agency to identify manufacturers for procurement of quality product and services. GeM vendor assessment has multiple benefits like brand & catalogue management, product listing for Q1 and Q2 category, maximum opportunities in large bids, Make in India qualification, product authorization to resellers and many more. Currently, RITES is responsible for assessing Vendor qualification as an OEM or reseller on gem portal.
GeM Vendor Assessment Process is essential to ensure product quality and financial stability. It serves as a security measure to ensure that both sellers and OEMs have met the strict quality standards needed for government procurement. It permits manufacturers to regulate the actions of their resellers, authorizing and de-authorizing the resellers from time to time within their particular area of operation.
In order to get maximum business potential on GeM via L1 comparison, bid participation and direct purchases Gem Vendor Assessment is one of the crucial step. Our team of experts ensures a smooth and hassle-free evaluation process, making it easy for your organization to qualify as an OEM in GeM vendor assessment process. By completing the Vendor Assessment on GeM, you enhance your market reputation and gain access to exclusive government procurement opportunities.
A Vendor Assessment is performed to determine the quality of a product or service. Pre-assessed Vendors are tagged as VA in front of their names at GeM Marketplace and hence the confidence of prospective buyers grows manifold when they are aware they are transacting with Sellers whose credentials are already verified and authenticated.
At present, Vendor Assessment is done by the Rail India Technical and Economic Service (RITES). The RITES Vendor Assessment is done online, and the fee has to be paid directly to RITES. It is an important step for evaluating the credentials and quality standards of the seller. After Video Assessment, the seller gets the OEM Panel or OEM certificate in GeM.
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GeM Vendor Assessment is mandatory for manufacturers who want to participate in the public procurement of Q1 and Q2 category products on GeM.
Original Equipment Manufacturers (OEM) can apply for Vendor Assessment if they are:
If the products are manufactured outside India, then the manufacturing unit should not belong to country sharing land border with India. Entities qualifying the GeM Vendor Assessment process will be considered as Deemed OEM on GeM portal.
It is important to note that manufacturers outside India can also become OEM on the GeM portal. However, they should to be a registered foreign subsidiary company in India.
Non-manufacturing OEMs, who are brand owners but do not manufacture the products, can still claim OEM status if they have contract manufacturing arrangements with other manufacturering facility.
GeM vendor assessment fees is ₹871.61 for selller/manufacturers with an annual turnover of up to ₹20 lakhs, ₹1,743.22 for those between ₹20 lakhs and ₹1 crore, and ₹3,486.44 for vendors exceeding ₹1 crore (all fees inclusive of GST).
The fees for the vendor assessment are structured as follows:
| Annual Turnover | Vendor assessment Fee inclusive of GST |
|---|---|
| Up to 20 lakhs | ₹ 871.61 |
| From 20lakh - 1Cr | ₹ 1743.22 |
| More than 1 Cr | ₹ 3486.44 |
| Caution Money Deposit | Fees |
|---|---|
| Seller Turnover less than 1 Crore | Rs 5,000/- |
| Seller Turnover in between 1 Crore and 10 Crores | Rs 10,000/- |
| Seller Turnover more than 10 Crores | Rs 25,000/- |
Note: OEMs are no longer exempted from vendor assessments based on UCC and NSIC certificates.
The following are the mandatory documents that are required for the Gem Vendor Assessment:
The GeM Vendor Assessment is conducted in two major stages: Desktop Assessment and Video Assessment. Both steps are important to assess the vendor's compliance, capabilities, and manufacturing standards.The following provides a detailed, step-by-step guide on the vendor evaluation process, assisting manufacturers in successfully completing GeM Vendor assessments and obtaining OEM approval.
Verify your documents, processes,
and production information to finalize
your Desktop Assessment
Demonstrate manufacturing
capabilities and quality levels
during a live video session
The Desktop Assessment is the first step, where vendors provide required documents and information for assessment. This process is intended to validate the process, policies, procedures, and performance of the entity
Vendors must provide the following critical details and supporting documents:
RITES checks the submitted documents and ensures:
In case of any differences or lack of details, RITES raises a non-compliance, which is corrected by the vendor and resubmitted within the given time frame.
After completing the Desktop Assessment successfully, the vendor proceeds to the Video Assessment phase for final validation.
After a successful Desktop Assessment, vendors have to go through a Video Assessment. This process is done through a mobile application-based video call and is done by a RITES auditor.
Before video assessment, vendors are required to ensure the following:
The RITES auditor assesses the vendor via a systematic 5-step video inspection:
By following these steps, vendors can complete the RITES Video Assessment successfully and improve their approval prospects on GeM.
To ensure a smooth and successful Vendor Assessment process, vendors must focus on the following essential aspects:
The GEM (Government e-Marketplace) vendor evaluation process is a critical building block for guaranteeing transparency, efficiency, and credibility in government procurement processes in India. Such a process of evaluation entails evaluating vendors against several parameters including their financial health, product quality, delivery schedules, and regulatory compliance. For suppliers, registering and undergoing the GEM supplier evaluation offers them a chance to do business with government institutions, increase their business, and gain the confidence of public sector organizations. Yet, to be successful in this competitive market, suppliers must make sure that their products are of the quality established by the government, have a good record, and adhere to the required paperwork and legal specifications.
At Professional Utilities, we leverage our industry knowledge and expertise to help businesses navigate complex regulations, minimize risks, and optimize operations for maximum efficiency and profitability.
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After the Video Assessment, the seller gets the OEM certificate / Report.
Vendor Assessment is mandatory for products falling under Q1 and Q2 category on GeM Portal. After registration on GeM, sellers are required to apply for Vendor Assessment to evaluate the credentials and quality standards.
To complete the Vendor Assessment on GeM:
Vendor Assessment includes elements like business registration, PAN, GST, financial statements, manufacturing capabilities, and product/service quality verification.
Vendor Assessment Exemption Process on the GeM Portal apply to sellers with an annual turnover above ₹500 crore, PSUs, government-backed organizations, small-scale sellers, or those offering specialized products. To claim an exemption, upload the required documents under the “Assessment Exemption Documents” section.
GeM vendor assessment fees is ₹871.61 for selller/manufacturers with an annual turnover of up to ₹20 lakhs, ₹1,743.22 for those between ₹20 lakhs and ₹1 crore, and ₹3,486.44 for vendors exceeding ₹1 crore (all fees inclusive of GST).
M/s Rail India Technical and Economic Service (RITES) has been assigned to conduct vendor assessments for GeM Portal.
Earlier the assessment process was done by M/s Quality Council of India (QCI). A non-refundable fee is charged by RITES for Vendor Assessment of OEM. The resulting draft Vendor Assessment Report is made available to the seller.
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