GeM Vendor Assessment on GeM Portal - Process, Documents, Fees

Vendor assessment is one of the GeM portal's vendor validation features. It is used to assess the quality of a vendor's products and services. Since August 1, 2017, all manufacturers and resellers must claim their OEM status in order to sell their products and services on GeM. It's a filterable parameter on GeM that customers can use to limit their vendor selection. This improves the merchant's and vendor's reputation and credibility. Currently, the Quality Council of India (QCI) is responsible for completing vendor assessments for all GeM vendors.

Vendor Assessment Process is essential to ensure product quality and financial stability. It serves as a security measure to ensure that both sellers and OEMs have met the strict quality standards needed for government procurement. It permits manufacturers to regulate the actions of their resellers, authorizing and de-authorizing the resellers from time to time within their particular area of operation. Most importantly, Vendor Assessment on GeM permits control over the Brand image.

Boost your business credibility with seamless Vendor Assessment and quality validation services on the GeM portal. Our team of experts ensures a smooth and hassle-free evaluation process, making it easy for you to meet the necessary standards. By completing the Vendor Assessment on GeM, you enhance your market reputation and gain access to exclusive government procurement opportunities.

The primary stage of the Vendor Assessment process is Desktop Assessment, in which RITES validates the data and documents of the entity. The objective is to understand the process, policy, procedure, and performance of an entity. The Vendor Assessment for OEMs is based on three broad parameters:

1. Physical location (vendor profile)
2. Financial capacity
3. Production capability

The manufacturer has to declare some basic information first along with documents as proof:

1. Does the production of the product take place at one site?
2. How many sites are there?
3. Complete address of the manufacturing site(s)
4. GSTIN of the manufacturing site (GSTIN certificate)

• Area Demarcation: Area demarcation should be done for each department.
• Proper Tagging: There should be proper tagging of all the sections, stores, racks, and departments.
• Fire Safety & COVID-19 Precautions: Fire safety and COVID-19 precautionary measures have to be ensured.
• Employee ID or Business Card: Staff must retain an Employee ID card or Business Card of the entity with a Government ID.
• Mobile Phone Backup: Mobile phones should be properly charged to ensure 3–4 hours of backup because the assessment may take a couple of hours to conclude.
• Use of Earphones: Earphones should be used for conversation (Bluetooth earphone recommended).
• Network & Internet Connectivity: Manufacturing areas should have good network coverage & internet connectivity.

The GEM (Government e-Marketplace) vendor evaluation process is a critical building block for guaranteeing transparency, efficiency, and credibility in government procurement processes in India. Such a process of evaluation entails evaluating vendors against several parameters including their financial health, product quality, delivery schedules, and regulatory compliance. For suppliers, registering and undergoing the GEM supplier evaluation offers them a chance to do business with government institutions, increase their business, and gain the confidence of public sector organizations. Yet, to be successful in this competitive market, suppliers must make sure that their products are of the quality established by the government, have a good record, and adhere to the required paperwork and legal specifications.